There are few issues worse than strolling out of a gathering, trying down at your telephone, and seeing emails numbering within the double digits awaiting your response. Should you journey or take trip, the quantity grows even bigger. It may take hours to comb via all of these messages. You in all probability don’t have the time to do it. You’re simply making an attempt to maintain up.
Right here’s the excellent news. Your government assistant (EA) can monitor your e-mail and even deal with the responses in your behalf. The truth is, managing your communications wants—significantly e-mail—is the primary, and perhaps most essential, factor your EA ought to sort out. As a result of meaning having another person signify you to others, it may be scary to surrender that management. However when you successfully talk your expectations, you’ll be shocked at how a lot e-mail will get processed when you’re targeted on high-leverage work.
Listed here are two ways I like to recommend to make this a clean and profitable course of:
- A number of inboxes. Should you can handle it, it’s greatest to have three: a private e-mail account, a personal work account, and a public work account. Ideally, your EA operates your public work account and only a few individuals know in regards to the different two.
- Electronic mail templates. Templates will aid you successfully delegate e-mail to your EA. There are some widespread requests that almost all leaders obtain, and it’s useful to have an ordinary reply to every one in your vault. Mostly, these are requests like, “Can I choose your mind over espresso?” or, “Are you able to come to this occasion?” You’ll be able to inform your assistant which invites to simply accept and which to say no—with out rehashing the wording for every repeatedly. If you have already got a set of templates you utilize, be sure you share these along with your EA. If not, no drawback. Make an inventory of the templates you need and have your EA create first drafts. Then you may tweak them to your liking.
Whichever strategy you’re taking to your e-mail communications, the benefit stays the identical. Giving your EA entry to your e-mail and arming them with templates ensures they’ll quickly reply to widespread requests. Plus, you may really feel comfortable figuring out these requests are being answered the best way you would do it. It’s all the standard with out the involvement.
How are you going to empower your EA to deal with extra of your e-mail requests so you may concentrate on high-leverage work? What are some e-mail templates you may create for widespread requests?
Final modified on October tenth, 2022 at 9:50 am
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